Administrative Assistant

We are seeking a motivated and organized Administrative Assistant to join the Exploration Department, supporting the day-to-day administrative activities of the department, including Mine Exploration. The successful candidate will provide efficient administrative support, maintain accurate records, coordinate documentation, and assist with departmental activities and communication.

Your key responsibilities will include:

1. Efficiently provide comprehensive administrative support to the Exploration Department, primarily Mine Exploration, including document management, correspondence, requisitions, purchasing, and general departmental coordination.

2. Accurately manage administrative and financial processes, including RFQs, purchase requisitions, Blanket Purchase Agreements, invoice processing in compliance with SOX requirements, and follow-up on payments.

3. Consistently maintain daily timekeeping, leave requests, contractor man-hours, employee and contractor requisitions, and weekly personnel in/outbound records in coordination with the relevant Geologists and Coreshack Supervisor.

4. Proactively coordinate employee travel and accommodation arrangements, respond to inquiries, manage incoming and outgoing communications, and provide professional customer support to internal and external stakeholders.

5. Professionally serve as the primary point of contact for the Senior Geologist or designated representative, managing correspondence, calls, meetings, visitors, and competing priorities while ensuring important matters receive timely attention.