Facilities Department Administrative Executive

About the company:

Beauty One International Pte Ltd is a leading company in the beauty and wellness industry, renowned for its innovative products and exceptional customer service. With a strong presence in the market, Beauty One International is committed to enhancing the beauty experience for its clients through cutting-edge solutions and a dedicated team of professionals. The company values creativity, excellence, and a collaborative work environment.

Job responsibilities:

\- Provide administrative support to the Facilities Department, including scheduling meetings, managing calendars, and preparing reports.

\- Coordinate and oversee maintenance and repair activities to ensure facilities are in optimal condition.

\- Assist in the development and implementation of facilities management policies and procedures.

\- Manage vendor relationships and contracts related to facilities services.

\- Monitor and track facilities expenses, ensuring budget compliance.

\- Organize and maintain facilities documentation and records.

\- Support the planning and execution of facilities-related projects and initiatives.

\- Respond to facilities-related inquiries and issues promptly and efficiently.

Job requirements:

\- Diploma in Business Administration, Facilities Management, or a related field.

\- Minimum of 1 year of experience in administrative roles.

\- Strong organizational and multitasking skills with attention to detail.

\- Excellent communication and interpersonal skills.

\- AI Competent

\- Ability to work independently and as part of a team.

\- Problem-solving skills and the ability to handle emergencies effectively.

\- Knowledge of health and safety regulations related to facilities management.