Accounts Receivables Specialist

As an Accounts Receivable Specialist, you'll manage the full billing and project setup lifecycle for Innovative Solutions — from invoice preparation and daily collection calls to project setup in Sage Intacct and Datto. You'll own the day-to-day AR operations across billing, reporting, and reconciliations, while supporting revenue and month-end close functions. Real ownership of critical financial processes, real impact on the organization.

What You’ll Do

Prepare invoice exports and ensure invoices are accurately generated and delivered

Generating new invoices and submitting them for payment via payment portal

Run aging reports daily and make collection calls on outstanding receivables

Update the Senior Revenue Accountant and Director of Accounting daily on collections progress and escalate delinquent accounts as needed

Review the AR inbox and set up all projects in Sage Intacct and Datto

Manage the AR Inbox and respond to customer inquires

Manage project changes including updates to dates, active contracts, and other project parameters

Keep milestone dates updated based on communication from Project Managers

Run invoice, aging, and backlog reports daily to monitor financial health

Perform general ledger entries and customer reconciliations

Assist with accounting projects, audits, or other related tasks and responsibilities as assigned

How You'll Be Successful:

Impeccable attention to detail and enormously high standards for accuracy

Collaborative team player, highly coachable, and open to feedback

Highly adaptive and accepting of constant change

Eager to find efficient ways to improve processes and workflows

Tech-savy, with the strong motivation to learn new systems

Required Skills

Experience with Accounts Receivable required

High degree of proficiency with Microsoft Excel (pivot tables, spreadsheets, etc.)

Preferred

Associate’s degree in accounting or a similar field

Prior collections experience

Experience with accounting software ( Sage Intact) preferred

Exceptional problem-solving skills

Uncompromised integrity

Self-motivation, with strong drive and ambition

As an Accounts Receivable Specialist, you'll manage the full billing and project setup lifecycle for Innovative Solutions — from invoice preparation and daily collection calls to project setup in Sage Intacct and Datto. You'll own the day-to-day AR operations across billing, reporting, and reconciliations, while supporting revenue and month-end close functions. Real ownership of critical financial processes, real impact on the organization.

What You’ll Do

Prepare invoice exports and ensure invoices are accurately generated and delivered

Generating new invoices and submitting them for payment via payment portal

Run aging reports daily and make collection calls on outstanding receivables

Update the Senior Revenue Accountant and Director of Accounting daily on collections progress and escalate delinquent accounts as needed

Review the AR inbox and set up all projects in Sage Intacct and Datto

Manage the AR Inbox and respond to customer inquires

Manage project changes including updates to dates, active contracts, and other project parameters

Keep milestone dates updated based on communication from Project Managers

Run invoice, aging, and backlog reports daily to monitor financial health

Perform general ledger entries and customer reconciliations

Assist with accounting projects, audits, or other related tasks and responsibilities as assigned

How You'll Be Successful:

Impeccable attention to detail and enormously high standards for accuracy

Collaborative team player, highly coachable, and open to feedback

Highly adaptive and accepting of constant change

Eager to find efficient ways to improve processes and workflows

Tech-savy, with the strong motivation to learn new systems

Required Skills

Experience with Accounts Receivable required

High degree of proficiency with Microsoft Excel (pivot tables, spreadsheets, etc.)

Preferred

Associate’s degree in accounting or a similar field

Prior collections experience

Experience with accounting software ( Sage Intact) preferred

Exceptional problem-solving skills

Uncompromised integrity

Self-motivation, with strong drive and ambition