Travel Designer & Operations Leader - Full Time

Full-time | Remote (South Florida, USA Preferred)

We are seeking a Travel Designer/Operations Leader to join our team and focus on the detailed planning, logistics, and behind-the-scenes operations for our ultra-luxury travel experiences. This role is operationally focused, ensuring all elements of the trip are flawlessly organized, from logistics to safety protocols, with an emphasis on managing the back-end execution. While this position interacts with members, it is primarily responsible for making sure the experience runs smoothly from an operational standpoint, leaving no detail overlooked.

Responsibilities

• Design, plan, and coordinate ultra-luxury travel experiences with a focus on operational excellence and meticulous attention to detail.
• Manage all logistical aspects of each journey, including travel itineraries, accommodation arrangements, ground transportation, aviation coordination, and permits.
• Work closely with Destination Management Companies (DMCs) and local vendors to ensure all on-the-ground logistics are properly handled and confirmed.
• Oversee aircraft operations in collaboration with private aviation operators to ensure flight schedules, contracts, ground handling, and member safety are seamlessly managed.
• Develop and enforce safety protocols , ensuring compliance with health, safety, and local regulations throughout each trip.
• Create and refine Standard Operating Procedures (SOPs) to ensure all processes are efficient and standardized across multiple trips.
• Budget management for all operational aspects of the trip, ensuring cost-effective planning without compromising quality.
• Vendor management , including sourcing, negotiating contracts, and ensuring service delivery matches BX's luxury standards.
• Monitor and troubleshoot any operational issues during trips, ensuring minimal disruption and efficient problem-solving for any unexpected scenarios.
• Coordinate logistics for special amenities and member requests , ensuring every detail is accounted for before and during the trip.
• Assist in team management and delegation of operational tasks , ensuring smooth collaboration between on-the-ground staff and remote teams.
• Conduct site visits as necessary to confirm operational readiness before the trip begins.

Key Requirements

• 3+ years of experience in travel design, operations, logistics, or a related field, with a focus on luxury or high-end travel.
• Exceptional organizational and project management skills, with the ability to handle complex logistics and multitask efficiently.
• Proven experience working with aviation logistics , including private jets, ground handling, and coordination of flight schedules.
• Strong understanding of health and safety protocols, including compliance with international regulations.
• Ability to work behind the scenes to manage logistics while ensuring the front-facing team delivers a seamless guest experience.
• Excellent problem-solving skills, particularly in fast-paced, high-pressure environments.
• Attention to detail with the ability to anticipate and resolve logistical challenges.
• Willingness to travel internationally as needed for site visits and trip oversight.

Desirable Capabilities

• Experience with ultra-luxury or high-net-worth clientele, understanding their unique needs and expectations.
• Multilingual proficiency is a plus.
• Familiarity with international customs and protocols.
• Established relationships with vendors and service providers in the luxury travel industry.
• Crisis management and emergency response training.
• Located in South Florida preferred, but not required.

Compensation

• Competitive salary and benefits package in the highest percentile of the industry.
• Merit-based bonus structure.
• Highly flexible work environment.
• Ability to work globally and remotely.
• Access to our contacts and travel benefits.
• Opportunity to experience once-in-a-lifetime experiences globally alongside our members.

_Equal Opportunities Employer:_

_At Bucketlist Xperiences, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our suppliers, and our global community. Bucketlist Xperiences is proud to be an equal-opportunity employer, creating an inclusive and welcoming environment for all employees._