Automotive Biller

Automotive Biller (Deal Biller) - Graff Chevrolet of Chesterton/Graff Kia of Chesterton

Location: Burns Harbor/Chesterton, IN (Graff Auto Campus)

Graff Chevrolet and Graff Kia of Chesterton is looking for a detail-driven Automotive Biller to join our business office team. This role is critical to keeping our dealership running smoothly--billing deals accurately, ensuring timely funding, and maintaining clean, compliant records. If you take pride in precision, love closing the loop on a deal, and enjoy working with sales/F&I/accounting as one team, you'll fit right in.

What You'll Do

Bill & Fund Vehicle Deals

• Bill all new, used, wholesale, and dealer trade transactions accurately and on time
• Review deal jackets for completeness and accuracy (buyer's orders, contracts, payoff docs, incentives, stips, etc.)
• Post deals into the DMS and monitor contracts in transit (CIT) to ensure timely funding
• Coordinate with lenders and F&I to resolve funding issues quickly

Title & Registration Support

• Prepare and process title work and maintain clear status tracking
• Ensure lien perfection and proper documentation for trade-ins/wholesale deals
• Help keep title work moving--no surprises, no delays

Accounting Accuracy & Compliance

• Reconcile schedules related to CIT, receivables, payoffs, incentives, and rebates
• Follow internal controls and Graff accounting procedures
• Support internal audits and ensure deal documentation aligns with manufacturer/state/federal requirements

Cross-Department Communication

• Partner daily with Sales and F&I to fix discrepancies and prevent re-contracting
• Provide reporting/updates to management on billed, funded, pending, and problem deals
• Assist the Office Manager with additional accounting tasks as needed

What We're Looking For

• Dealership billing / automotive accounting experience strongly preferred
• Strong knowledge of a dealership DMS (experience with any major DMS is a plus)
• High attention to detail and the ability to manage multiple deadlines
• Solid understanding of title, registration, and payoff processes
• Strong communicator who can work confidently across departments
• A "do it right" mindset--accuracy and compliance matter here

Benefits & Perks

• Competitive compensation based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Growth opportunities within the Graff Automotive Group

Why Graff Chevrolet and Graff Kia of Chesterton

Graff Automotive has been serving customers since 1914 , built on a simple belief: treat employees like family so they can treat guests the same way. Our vision is to "positively change the way our community views the dealership experience," and we live by a straightforward standard: Do what is right.