Administrative Assistant

About the Role

Huntington Learning Center is seeking a friendly, organized, and detail-oriented Administrative Assistant to serve as the first point of contact for our students and families. This role is essential to creating a welcoming, supportive environment while ensuring the smooth day-to-day operation of the center. The ideal candidate enjoys working with children, excels at customer service, and thrives in a fast-paced setting where no two days are exactly the same.

Key Responsibilities

• Greet students, parents, and visitors with professionalism and enthusiasm, creating a positive and welcoming experience
• Answer incoming phone calls and respond to parent and prospective family inquiries
• Assist walk-in visitors by providing information about Huntington's programs and collecting contact information for prospective families
• Administer academic evaluations and testing for students
• Monitor and process academic evaluation notifications and scheduling requests received via email
• Prepare materials and conference binders for enrollment meetings with families
• Send reminders, updates, and other communications to families via email and text
• Schedule student practice tests and manage related logistics
• Coordinate student completion procedures, including certificates and recognition gifts
• Organize and oversee the center's Reading Adventure program and other student engagement initiatives
• Order, organize, and maintain office supplies and administrative materials
• Update center displays, information boards, and other parent-facing communications
• Support daily center operations and assist with additional administrative projects as needed

Qualifications

• Bachelor's degree required
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Friendly, professional, and customer-service-oriented demeanor
• Enjoys working with children and families
• Ability to manage multiple priorities in a fast-paced environment
• Proficient with basic computer applications and comfortable learning new software systems

Schedule

• Monday-Thursday: 3:30 PM-8:30 PM
• Saturday: 8:30 AM-3:00 PM

This is an in-person position based at our learning center and is ideal for someone who enjoys building relationships with families while helping students achieve their academic goals.