Recruitment Specialist

Position Title: Recruitment Specialist

Department: People & Culture

Location: IBSUniversity, 11 Mile Campus

Reports To: Recruitment Manager

Employment Type: Full-Time

Position Overview

The Recruitment Specialist is responsible for managing and executing the end-to-end recruitment

process to attract, select, and onboard top talent for IBSUniversity. This role requires building strong

relationships with hiring managers, developing innovative sourcing strategies, and ensuring a positive

candidate experience to support the university's strategic goals. The officer also manages labor and

immigration processes for expatriates and their dependents.

Key Responsibilities

1\. Recruitment Planning and Strategy

o Collaborate with department heads to understand current and future workforce

requirements.

o Develop job descriptions and specifications in consultation with hiring managers.

o Create and implement recruitment plans to attract a diverse pool of qualified

candidates.

o Stay updated on market trends to adjust strategies for hard-to-fill or critical roles.

2\. Sourcing and Advertising

o Develop and execute creative sourcing strategies to identify potential candidates

through online job boards, social media platforms, recruitment agencies, and

employee referrals.

o Design and post engaging job advertisements to attract quality candidates.

o Build and maintain a talent pipeline for current and future hiring needs.

3\. Screening and Selection

o Review applications and shortlist candidates based on qualifications, experience, and

role requirements.

o Conduct initial phone screenings to assess candidate suitability.

o Schedule, coordinate, and participate in interviews with hiring managers and panel

members.

o Administer pre-employment assessments and conduct reference and background

checks.

4\. Offer Management and Onboarding

o Prepare and negotiate employment offers in alignment with organizational policies.

o Coordinate the onboarding process for new hires, ensuring all documentation and

orientation requirements are met.

o Liaise with payroll and other departments to ensure a seamless transition for new

employees.

5\. Candidate Experience

o Ensure timely communication with candidates throughout the recruitment process.

o Provide constructive feedback to unsuccessful candidates when requested.

o Promote IBS University as an employer of choice by delivering a positive candidate

experience.

6\. Reporting and Metrics

o Maintain accurate and up-to-date recruitment records.

o Generate reports on recruitment metrics, including time-to-hire, cost-per-hire, and

candidate satisfaction.

o Evaluate the effectiveness of recruitment efforts and recommend improvements.

7\. Compliance

o Ensure recruitment practices comply with employment laws and university policies.

o Maintain confidentiality of sensitive candidate and organizational information.

8\. Labor and Immigration Processes

o Manage expatriate recruitment, including coordination of work permits and visas for

new hires, their dependents, and existing expatriate staff and their dependents.

o Handle renewals of work permits and visas for expatriate staff and dependents in a

timely manner.

o Fast-track work permits and visas through networks and other creative solutions to

minimize delays.

o Liaise with government authorities and agencies to ensure compliance with labor

and immigration regulations.

Key Qualifications and Skills

Education/Qualification

• Bachelor’s degree/Diploma in Human Resources, Business Administration, or a related field.

Experience

• Proven experience in end-to-end recruitment, preferably in higher education or a similar

industry.

• Familiarity with labor and immigration processes for expatriates and their dependents is an

advantage.

Skills and Competencies

• Strong understanding of recruitment and selection processes.
• Excellent communication and interpersonal skills.
• Proficiency in sourcing candidates through various channels.
• Strong organizational and time management skills with the ability to handle multiple

priorities.

• Attention to detail and problem-solving ability.
• Ability to build strong relationships with internal and external stakeholders.

Key Performance Indicators (KPIs)

• Time-to-hire for each position.
• Cost-per-hire relative to budget.
• Quality of hires based on performance and retention metrics.
• Candidate satisfaction scores from surveys or feedback.
• Recruitment process adherence to policies and timelines.
• Timely and efficient processing of work permits and visas.

Working Conditions

• Full-time role based at IBSUniversity, with occasional travel for recruitment fairs and events.
• Ability to work extended hours during peak recruitment periods.