Executive Assistant (Job ID: SEAGOL1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟

Are you an experienced, senior-level Executive Assistant with strong proactive foresight, AI fluency, and independent critical thinking? We are seeking a full-time Executive Assistant (LATAM preferred, South Africa) to serve as the operational right-hand partner to the Founder of an expanding international healthcare and wellness technology company!

> 🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 <https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0>

> 🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Executive Assistant
• Job ID: SEAGOL1EA
• Industry: Healthcare / Wellness Technology
• Location: LATAM preferred / South Africa
• Job Status: Full Time
• Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Central Time)
• Salary: $2,000 USD / month 💰
• Target Start Date: Within 2 Weeks 🚀

🏢 About the Client

Our client operates in the healthcare and wellness technology space, supporting a distributed global workforce and client base spanning the United States, Philippines, Brazil, Latin America, India, and Europe. To free up executive bandwidth from day-to-day operational details, the founder is hiring a high-caliber Executive Assistant to buy back mental bandwidth and drive focus toward strategic business growth.

💼 About the Role

You will serve as the right hand to the founder--owning calendar management, inbox triage, task tracking, and executive administration. Operating with independent judgment, you will bring structured solutions rather than waiting for instructions, leverage AI tools (specifically Claude) as a daily thinking partner, and maintain SOPs, dashboards, and workflows to optimize daily operations.

🎯 Key Responsibilities

• 📧 Calendar & Inbox Management: Own the founder's calendar and inbox--prioritizing, triaging, and drafting responses on the founder's behalf.
• 📋 Operations & Priority Tracking: Coordinate day-to-day operational tasks across the business, tracking priorities through to completion without requiring step-by-step direction.
• 📚 SOP & Playbook Documentation: Build, maintain, and update SOPs and playbooks for the executive assistant function and assist with internal process documentation across other roles.
• 🤖 AI-Enabled Productivity & Automations: Utilize Claude and modern AI tools as a proactive thinking partner to solve problems, draft materials, build dashboards, and streamline workflows.
• 💬 Stakeholder Communication: Act as the primary point of contact for internal team members and external clients when delegated, accurately representing the founder's tone and priorities.
• 🔒 Personal Admin & Vendor Coordination: Handle personal administrative support with discretion, and assist with vendor communications and payment-related workflows within secure protocols.

✅ Qualifications & Skills

⭐ Non-Negotiable Requirements:

• Proven EA Experience: Several years of hands-on experience supporting C-suite executives, senior leaders, or founders directly.
• Proactive Foresight & Initiative: Ability to anticipate founder needs, look ahead at upcoming priorities, and propose solutions independently before being asked.
• AI Proficiency: Hands-on experience using AI tools (specifically Claude) as an everyday working thinking partner to build materials, refine processes, and create automated workflows.
• Confidentiality & Discretion: Proven track record of handling sensitive personal and corporate information with sound judgment.
• Process & Documentation Skills: Strong experience building or maintaining SOPs, playbooks, and documentation systems from scratch.
• Communication & Schedule: Flawless written and verbal English skills; full availability during US Central Time (CT) business hours.

🛠 ️ Tech Stack Used:

• Core Productivity: Google Workspace (Docs, Sheets, Slides, Drive, Gmail)
• Project Management & Tasks: Asana
• Communication: Slack, Zoom
• Security & Docs: 1Password, Notion, Dropbox
• Design & AI: Canva, Vibe, Claude, Deel

🚀 Submit your application today and take the first step toward your next great opportunity!

🌎 LATAM Candidates: Don't forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: 🔗 [Join our LATAM-Only Facebook Group Here!](https://www.google.com/search?q=https://www.facebook.com/groups/1767195784321049/%3Frdid%3DgsszKKM52G4pwmkm%26share_url%3Dhttps%253A%252F%252Fwww.facebook.com%252Fshare%252Fg%252F18KfJq4xvF%252F%23)