Office Manager

We’re looking for an Office Manager to support our day-to-day operations and ensure our offices are running like clockwork. You’ll be the go-to person for all practical things, from maintaining a tidy workspace to managing admin and welcoming visitors.

You have a sharp eye for detail, take initiative without being asked, and love helping others succeed. Your work will directly impact our efficiency, atmosphere, and overall team spirit.

Your tasks will include:

• Facilities & Office Coordination

· Keep the office tidy, organized, and well-stocked. You spot what’s missing before anyone else does. You translate the company’s values in everything you do.

· Coordinate with suppliers and facility providers (cleaning, maintenance, delivery services, …)

· Ensure all meeting rooms, common areas, and office equipment are functional and presentable

• Reception & Front Desk

· Welcome visitors, customers, and suppliers with professionalism and warmth

· Handle incoming phone calls, packages, and mail with accuracy and care

· Manage calendars for meetings, shared spaces, and general logistics

• Administrative & Team Support

· Assist with bookings, travel arrangements, and expense tracking

· Take care of planning and preparation for internal and external company events

· Support onboarding logistics for new employees (arrange desk, badge, welcome kit, …)

· Keep internal files and records up to date and well-organized

· Help with light administrative tasks for finance, HR, and operations