Office Tasks

Overview:

In a small, all-volunteer organization, office tasks are crucial for smooth operations.

Reports to – ask your questions of:

1\. Lead Office staff

2\. Officer on duty

Key Tasks:

• File Maintenance (if trained)
• Coding
• Filing

· Scanning documents – printer

· Shredding documents

· Writing (thank you notes, post cards, etc.)

· Inventory and monitoring office and kitchen supplies

· Organizing office supplies and storage and kitchen cabinets

· Act as backup for:

o Answering the phone (take messages, and direct inquiries to the appropriate person or department)

o receiving donations and conducting sales of merchandise

· Provide support for events, conventions and meetings

o Printing

o Name badge assembly

o Material/Document assembly

o Booth/event supplies

· PCO and Candidate Support

o Literature bundling

o Sign disbursement using appropriate record keeping

o Receiving donations

o Literature and sign inventory

• Maintain a clean office
• Ensure the kitchen is clean at the end of the shift
• Monitor refrigerator
• Empty garbage at the end of the week
• Run vacuum as needed
• Report any maintenance issues

· Special projects as needed