Temporary Personal/Family Assistant- Greenwich, CT

A private family in Greenwich, Connecticut is seeking an experienced and highly resourceful Temporary Family Assistant / Personal Assistant to provide support during current employees maternity leave. The ideal candidate will be comfortable managing a dynamic schedule, coordinating travel and appointments, handling reservations, supporting children's activities, and responding to last-minute changes. The contract will be from October through February.

Responsibilities:

• Manage and coordinate family calendars, appointments, and schedules.
• Arrange and oversee travel logistics, including flights, hotels, ground transportation, and reservations.
• Make restaurant and other personal reservations, including last-minute requests and changes.
• Coordinate vendors, tutors, service providers, and household appointments.
• Review vendor invoices and submit them to the bookkeeping team for processing.
• Assist the principal with children's activities, playdates, extracurriculars, and scheduling.
• Coordinate upcoming seasonal activities and ensure schedules are accurately reflected on the family calendar.
• Follow up with family members and service providers to ensure outstanding items are completed.
• Provide occasional assistance with school pickup or other family logistics when an unexpected need arises.
• Handle occasional weekend requests related to travel or reservations.
• Maintain clear, professional communication with the principals via WhatsApp, email, and other channels.
• Anticipate needs and proactively resolve logistical issues.

Qualifications:

• Strong experience with calendar management and scheduling.
• Comfortable booking flights, hotels, transportation, restaurants, and other reservations.
• Excellent organizational skills and attention to detail.
• Highly responsive, proactive, and resourceful.
• Able to pivot quickly and confidently when plans change.
• Strong judgment and discretion when working in a private household.
• Excellent communication and follow-through.
• Proficiency with Outlook and standard office/calendar technology.
• Comfortable around children and dogs.
• Valid driver's license, clean driving record, and willingness to drive when needed; a household vehicle will be available.

Salary: $40 - $45 per hour

Schedule: Monday-Friday, approximately 8:00 AM-5:00 PM