Short-Term Rental Accountant (with Guesty Experience)

We are seeking a detail-oriented Short-Term Rentals Accountant Specialist to support the financial operations of a short-term rental (STR) property management portfolio. The successful candidate will manage accounts payable, owner charges, trust-account reconciliations, payments, and Xero-related bookkeeping tasks, with strong working knowledge of Guesty.

Key Responsibilities

• Process and manage accounts payable, including vendor invoices, cleaning and maintenance bills, utility charges, reimbursements, and supplier payments.
• Verify invoices against approved work orders, contracts, property records, and supporting documentation before processing payment.
• Prepare, review, and process owner charges, recurring charges, management fees, and expense allocations in Guesty and Xero.
• Maintain accurate records of payments due to owners, vendors, and other third parties.
• Assist with trust-account administration, ensuring owner funds are properly recorded, allocated, and separated from operating funds.
• Perform regular reconciliation of trust and operating bank accounts, Guesty transactions, Xero records, and supporting documentation.
• Reconcile reservation income, guest payments, OTA payouts, refunds, adjustments, and disbursements against Guesty and Xero.
• Investigate and resolve discrepancies, missing transactions, duplicate entries, unallocated payments, and reconciliation variances.
• Prepare and review owner statements, including rental income, expenses, owner charges, management fees, and net distributions.
• Process or prepare owner and vendor payments in line with approval procedures and payment schedules.
• Maintain accurate accounts payable aging, payment records, invoices, receipts, and supporting files.
• Support month-end close activities, including reconciliations, journal entries, balance-sheet reviews, and financial reporting.
• Assist with Xero-related tasks, including bill entry, bank-feed reconciliation, expense categorisation, invoice matching, and reporting.
• Communicate professionally with property managers, owners, vendors, and internal finance stakeholders to resolve accounting queries.
• Maintain confidentiality and handle trust funds, owner information, and financial records with a high level of accuracy and integrity.

Requirements

• Proven experience in accounts payable, bookkeeping, property accounting, or trust accounting.
• Strong hands-on experience with Guesty , particularly accounting, owner charges, owner statements, payments, reconciliations, or trust-account workflows.
• Experience in short-term rental, vacation rental, or property management accounting is highly preferred.
• Solid working knowledge of Xero , including bank reconciliations, bills, payments, expense coding, and reporting.
• Understanding of trust-accounting principles, including separation of owner and operating funds, accurate allocation of transactions, and reconciliation of funds held on behalf of owners.
• Experience reconciling PMS/accounting data against bank statements and supporting records.
• Strong attention to detail, with the ability to identify and resolve discrepancies independently.
• Advanced Excel or Google Sheets skills, including VLOOKUP/XLOOKUP, pivot tables, filters, and reconciliation templates.
• Excellent written and verbal communication skills.
• Ability to manage multiple properties, deadlines, and high transaction volumes accurately.
• Reliable internet connection, quiet workspace, and availability to work during required business hours.

Technical Requirements:

• Equipment is self-provided

Computer:

• RAM: 8GB
• HDDISDD: 512 GB
• PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
• Operating System: Windows 11 Home or Pro
• Power Backup: Power station, Powerbank, UPS, and etc.
• Extra Display: Secondary/External Monitor
• Audio & Video: Noise-Cancelling Headset + Web Cam
• Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off
• Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)
• Annual Trip - connect with the broader Wingman community in person
• Dedicated Support Contact (CSM) - someone to help you succeed and stay connected
• Access to a Network = collaborate with follow contractors and onshore specialists
• Opportunities to Upskill - optional sessions, peer learning, and developmental pathways
• More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads
• High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments
• Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes
• Advisory Support - HR, Tax, and setup guidance available to make contracting seamless
• 100% Work-From-Home Contracts - all engagements designed for remote delivery

Pre-engagement requirements for Independent Contractors:

• BiR as you are a contractor (Required to submit any contributions required by the government.)
• NBI or Police Clearance
• Any Government-issued 10

_Note: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter._