Executive Assistant (Job ID: CIRREG1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟

Are you a highly organized, AI-fluent professional looking to partner directly with a Founder? We are seeking an exceptional Executive Assistant to take ownership of executive priorities, process workflows, and operational support for a thriving property management firm!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 <https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0>

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.

🎙️PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Executive Assistant
• Job ID: CIRREG1EA
• Industry: Mobile Home Property Management
• Location: Philippines, LATAM, or South Africa
• Job Status: Full Time
• Work Schedule: Monday to Friday, 8:30 AM to 5:30 PM Pacific Time
• Salary: $2000 to $2500 per month
• Target Start Date: ASAP

🏢 About the Client

The company is a property management firm specializing in mobile home communities, operating with a corporate staff of 26 and additional ownership and syndication interests in the sector. It maintains an established offshore support function, with a small accounting team based in the Philippines handling invoice coding and related back-office tasks under the direction of its controller.

💼 About the Role

You will serve as the right hand to the Founder, owning time management, inbox triage, and logistical coordination to free up capacity for higher-level priorities. Core responsibilities include processing a significant paperwork backlog, organizing incoming documentation, and providing administrative support to help resolve day-to-day operational issues raised by regional managers.

🎯 Key Responsibilities

📅 Calendar & Inbox Management

• Own the executive's calendar and inbox, triaging incoming correspondence and ensuring timely follow-up on priority items.

🗂 ️ Document Backlog Processing

• Organize and process a significant backlog of paperwork, routing items to the correct destination or taking direct action as needed.

⚙ ️ SOP Documentation

• Assist in drafting, refining, and maintaining standard operating procedures using AI-based tools such as Claude.

🤝 Operational Support

• Provide administrative and coordination support to help resolve day-to-day issues raised by regional managers.

✅ Task & Priority Tracking

• Maintain visibility on outstanding tasks and priorities, proactively surfacing items that require the executive's attention.

📝 Process Documentation

• Support the creation of internal documentation to preserve institutional knowledge and improve operational continuity.

✅ Qualifications & Skills

⭐ Core Requirements:

• Proven, established experience working US Pacific business hours on a consistent, ongoing basis, not merely a willingness to adjust.
• Strong written and verbal English communication skills suitable for direct executive-level correspondence.
• Demonstrated experience with AI tools such as Claude or similar platforms for drafting documents, refining processes, and supporting administrative work.
• Prior experience supporting a senior executive or business owner in an administrative or executive assistant capacity.
• Strong organizational skills with the ability to manage a high volume of documentation and correspondence.
• Discretion and professionalism in handling business-sensitive information.
• Comfort working independently with minimal day-to-day supervision while maintaining clear, proactive communication.

💻 Tech Stack _Candidates should be comfortable using the following tools:_

• AI Tools: Claude AI
• Communication: Email (inbox management), Video conferencing tools
• Organization: Calendar software, Document scanning/management tools

🚀 Submit your application today and take the first step toward your next great opportunity!

🌎 LATAM Candidates: Don't forget to join our exclusive Facebook community for LATAM job seekers to get more updates and remote opportunities: 🔗 [Join our LATAM Facebook Group Here!](https://www.facebook.com/groups/1767195784321049/?rdid=gsszKKM52G4pwmkm&share_url=https%3A%2F%2Fwww.facebook.com%2Fshare%2Fg%2F18KfJq4xvF%2F#)