Bookkeeper and Administrative Assistant for a Construction Company in Canada (Home Based Part Time)

Bookkeeping • Record daily transactions in QuickBooks (or the client's accounting software), including expenses, deposits, and vendor bills • Reconcile bank and credit card accounts monthly • Manage accounts payable: enter subcontractor and supplier invoices, track due dates, and prepare payment runs for approval • Manage accounts receivable: prepare and send client invoices and progress billings, track outstanding balances, and follow up on overdue payments • Code expenses to the correct job/project so job costing stays accurate • Prepare monthly reports (P&L, AR/AP aging, job cost summaries) for owner review Administrative • Manage the owner's inbox and calendar, and flag priority items • Maintain organized digital files for contracts, permits, invoices, and project documents • Handle vendor and client correspondence, and answer routine inquiries • Do data entry, document preparation, and other ad hoc administrative tasks