Payroll Specialist

What We Offer

• Fully remote work environment
• Working hours: 09-05 Pacific Time Zone
• Salary: 2000-2700$/month
• Exposure to end-to-end accounting and U.S. payroll operations

• Opportunity to help build and shape finance processes from the ground up

• Structured tooling and documentation with room for improvement and ownership

• A collaborative finance team environment with clear expectations and support

• Growth opportunities alongside a scaling, international company

About the Opportunity

Our client is a rapidly scaling company with a global team and a strong presence in the US. As their workforce grows, payroll complexity is increasing, particularly with US-based employees and compliance requirements.

They are looking for a Payroll Administrator with hands-on US payroll experience who can ensure accurate, compliant, and timely payroll processing. This role requires a strong understanding of US labor laws, tax regulations, and payroll best practices.

You will play a key role in maintaining operational accuracy and ensuring employees are paid correctly and on time, while navigating multi-jurisdictional requirements.

Key Responsibilities

Accounts Payable

• Import and maintain vendor bills and credit memos in the accounting system

• Maintain vendor records and supporting documentation

• Partner with Operations teams on COGS-related invoices and payments

• Assist with vendor statement reviews and discrepancy resolution when needed

Accounts Receivable & Billing

• Create and issue invoices, receipts, and billing statements

• Monitor AR balances and post incoming payments from payment processors

• Perform regular AR aging reviews and follow up on past-due balances

• Support bad debt monitoring and periodic bad debt calculations

Payroll & Employment Operations

• Support payroll processing for U.S. employees and international employees/contractors

• Partner with external payroll providers (e.g. Gusto, Deel, Justworks or similar) on:

• Payroll preparation, review, and validation

• Employee setup changes, payroll data updates, and issue resolution

• Support U.S. employment lifecycle processes:

• Onboarding and offboarding coordination

• Payroll-impacting changes (terminations, state changes, role changes)

• Proactively research and track U.S. payroll and employment requirements, including:

• Multi-state payroll considerations

• Federal and state-level compliance obligations

• Employment-related triggers such as nexus, registrations, and reporting

• Maintain payroll documentation and support audit and compliance readiness

Month-End Close & Reconciliations

• Support monthly close activities across P&L and Balance Sheet accounts

• Prepare and post journal entries (weekly and monthly)

• Perform balance sheet reconciliations, including:
• Cash and bank accounts

• Prepaid and accrued expenses

• Fixed assets

• WIP and COGS-related accounts

• Identify missing transactions, discrepancies, or unusual variances and escalate proactively

Process Improvement & Documentation

• Follow and maintain existing accounting SOPs and operational documentation

• Identify process gaps, inefficiencies, or recurring issues

• Suggest and support process improvements as systems and workflows evolve

• Contribute to building scalable accounting and payroll processes in a growing environment

Requirements

Experience & Skills

• 3+ years of experience in Accounting Operations, Finance Operations, or a similar role**

**

• Hands-on experience with: Accounts Payable, Accounts Receivable, and reconciliations, Month-end close activities

• Experience supporting payroll in partnership with an external payroll provider

• Exposure to U.S. payroll (W-2 employees and/or contractors), including multi-state environments

• Strong understanding of core accounting principles (P&L, Balance Sheet, journal entries)

• High attention to detail and comfort working with transactional financial data

• Strong research skills and ability to independently investigate regulatory or payroll-related questions

• Experience working in a fully remote, asynchronous environment

• Professional working proficiency in English

Nice to Have

• Experience with tools such as: Payroll platforms (Gusto, Deel, Justworks), QuickBooks, ClickUp, Notion, PandaDoc
• Prior exposure to U.S. employment compliance across multiple states

• Experience in fast-growing startups or scale-up environments

• Experience working with international teams and mixed employment models

What We’re Looking For

• Highly organized and process-oriented

• Reliable and consistent in operational execution

• Proactive in identifying and flagging issues

• Comfortable collaborating cross-functionally

• Clear, concise, and professional written communication

• Curious mindset with a strong ability to learn and adapt