Project Manager

**About CAVH HVAC**

We are a leading commercial HVAC material supplier. Our goal is to effectively promote HVAC equipment sales in the commercial construction market while delivering exceptional service to our customers.

**Key Responsibilities:**

• **Review Construction Plans:** Understand and interpret construction plans and specifications to perform material take-offs and select appropriate materials based on project requirements.
• **Job Management:** Manage job files, coordinate the submittal process, handle order entries with factories, expedite orders, and process freight claims while following proper documentation and correspondence requirements.
• **Customer Relationship Building:** Act as a liaison between customers and Outside Sales Engineers, fostering strong relationships with both.
• **Communication:** Engage regularly with Outside Sales Engineers, factory representatives, and customer personnel to meet project deadlines and customer needs.
• **Multitasking:** Prioritize daily tasks effectively to ensure exceptional customer service.
• **Material Take-offs:** Ability to take off material from mechanical drawings, paying attention to important details.
• **Quotation Preparation:** Price materials using manufacturer software and write quotations for distribution to customers.
• **Job Documentation:** Set up and manage job files, including proper documentation and correspondence.
• **Freight Claims Management:** Understand the process for addressing damaged or shorted shipments.
• **Billing Processes:** Handle factory invoices, customer billing issues, and credit applications, as well as initiate credit card transactions as needed.
• **Efficiency:** Execute all responsibilities with speed, accuracy, and efficiency.

** **

**Ideal Candidates:**

• Passionate about serving customers
• Positive, energetic, and solution-oriented.
• Skilled at recognizing and seizing opportunities.
• Driven by success.

** **

**Required Qualifications:**

** **

**Education:**

• Engineering degree (preferably Mechanical Engineering), Building Construction degree, or comparable industry experience.

** **

**Experience:**

• Proven inside sales or project coordination experience, ideally with at least 3 years working with commercial HVAC products.

**Skills:**

• **Organizational Skills:** Ability to manage 50 to 100 concurrent projects at various stages of development effectively.
• **Technical Aptitude:** Provide comprehensive pre-sale and post-sale support with in-depth product knowledge.
• **Computer Proficiency:** Proficient in Microsoft Windows and relevant software for selection, pricing, quoting, ordering, and communication with factories and customers.
• **Problem-Solving:** Capable of creatively addressing challenges related to applications, delivery, and installation.
• **Time Management:** Skilled in multitasking within a fast-paced environment while adapting to changing priorities and tight deadlines.
• **Customer Service Orientation:** Demonstrates a proactive “can-do” attitude with a strong focus on client satisfaction.

**Work Environment:**

• In office

**Reporting Structure:**

• This role reports to the Head of Project Management

**Compensation:**

• Competitive salary
• Comprehensive medical, dental, vision, short-term and long-term disability insurance.
• 401(k) retirement plan with company match
• Paid time off and holidays