Virtual Operations & Marketing Coordinator

A US-based real estate investment and wholesaling firm, in business since 1999, is seeking a Virtual Operations & Marketing Coordinator to run its day-to-day marketing and operations. This is a full-time, fully remote role for someone who can own a CRM, manage high-volume SMS outreach, keep an executive inbox under control, and maintain clean, deployment-ready lead data — the pipeline that drives the company’s deals.

You will report to the business owner and support several connected brands. The role calls for independence, precision, and clear communication: much of the work runs while the US team is offline, so the firm needs someone who owns outcomes, flags problems early, and keeps stakeholders informed without being asked.

_Key Responsibilities_

CRM Management & Administration

• Create and maintain SMS, email, and workflow templates; upload and clean contact lists; apply tagging and segmentation; monitor inbound inquiries; and maintain data accuracy across platforms.

SMS & Text Outreach

• Manage daily SMS campaigns from list prep through send and follow-up; verify and clean contacts before deployment; monitor delivery and responses; qualify and route leads; and maintain opt-in / opt-out compliance.

Email & Executive Inbox Support

• Organize and triage leadership inboxes; prioritize by urgency and business impact; flag time-sensitive items (lender, partnership, escalation, and contract correspondence); track follow-ups; and draft replies on request.

Lead Data Operations (training provided)

• Clean and standardize property files; pull and organize skip-traced owner data; and prepare accurate lists for outreach and CRM upload.

Marketing, Social & Content(basic proficiency is fine)

• Schedule and publish social content; create and repurpose written content; build and monitor email and event campaigns; and help moderate an online community.

Website, Presentations & Research(training provided)

• Update website pages and blog posts (WordPress / Elementor); build PowerPoint materials; and conduct business, market, and competitor research with clear summaries.

Requirements

• Hands-on CRM administration (GoHighLevel or comparable): lists, tagging, segmentation, templates.
• SMS / text-outreach experience (or closely comparable outreach), including list prep, deployment, response handling, and opt-out compliance.
• Executive email / inbox management with strong prioritization judgment.
• Strong data-operations discipline: cleaning, de-duplicating, standardizing, and validating data.
• Excellent written English; high attention to detail; able to work independently across US (Arizona) business hours.
• Fast learner across new platforms, with strong problem-solving instincts.

Preferred Qualifications

• Real estate lead-generation or property-research experience.
• Skip-tracing / property-data tools (DealMachine, PropStream).
• Website maintenance (WordPress / Elementor), content / social, and PowerPoint.
• Experience supporting a multi-business owner.

Tools & Software

Primary CRM: GoHighLevel (GHL). Also: REI BlackBook, Smarter Contact, EZ Texting, InvestorBase, Rezzie, Offergun, DealMachine, PropStream, Zillow, FlexMLS, WordPress, Elementor, Streamyard, PowerPoint. Collaboration via Microsoft Teams and OneDrive.

What Makes You a Great Fit

• You guard data quality and clean every list before it goes out.
• You act before being told and flag problems early.
• You keep a busy owner informed without being chased.
• You take correction well and improve the system.
• You stay organized across many brands and tools.

Benefits

What We Offer

• Up to $[5] /hour
• 100% remote work
• Full-time role

To apply:

Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English), and complete the assessment in this link: [<https://assessment.aptiveindex.com/s/aj0E351zZz7J>]

_By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only._

Interview scheduling: Initial recruiter calls are held in US Mountain Standard Time (MST), within a 3:00 AM – 1:00 PM MST window. In local time that is approximately:

• Philippines (PHT): 6:00 PM – 4:00 AM (next day)

_Thank you in advance for your flexibility in finding a time that works._