HR & Admin Officer (Factory)

Human Resource Management

• Coordinate end-to-end recruitment activities for technical, factory, and administrative positions.

• Facilitate employee onboarding, induction, and confirmation processes.

• Support the employment contracts, offer letters, transfer letters, promotion letters, and other HR correspondence.

• Maintain accurate employee records and HR databases in both physical and electronic formats.

• Manage employee leave administration, attendance records, and timekeeping systems.

• Monitor employee probation periods and confirmation schedules.

• Assist in payroll preparation by compiling monthly payroll inputs and liaising with the Head Office HR.

• Support the administration of statutory deductions, pension contributions, employee benefits, and welfare initiatives with directives from the Human resource management.

• Support the implementation of performance management processes and employee appraisal exercises.

• Assist to coordinate employee training, development programmes, workshops, and certification requirements as directed by the Human resource manager.

• Maintain training records and monitor compliance with mandatory training schedules.

• Promote positive employee relations and assist in resolving employee grievances and disciplinary matters.

• Support the coordination of employee engagement initiatives and staff welfare programmes .

Immigration & Expatriate Management

• Manage expatriate employee documentation and ensure compliance with Nigerian immigration regulations.

• Coordinate the processing and renewal of expatriate quotas, Combined Expatriate Residence Permit and Aliens Card (CERPAC), business permits, visas, and other immigration documents.

• Liaise with the Nigerian Immigration Service and other relevant government agencies regarding expatriate matters.

• Maintain an updated database of expatriate employees and monitor document expiration dates.

• Ensure timely submission of statutory immigration reports and compliance requirements.

• Support expatriate onboarding, accommodation arrangements, travel documentation, and relocation activities.

• Compliance & Industrial Relations

• Ensure compliance with Nigerian Labour Laws, Factory Regulations,

• company policies, and other statutory requirements.

• Support regulatory inspections and audits by government agencies, including the Ministry of Labour, Immigration Service, Environmental Agencies, and other regulators.

• Maintain statutory records and HR compliance documentation.

• Assist in implementing HR policies, procedures, and best practices across the factory.

Administration & Facility Management

• Coordinate office and factory administrative operations to ensure smooth day-to-day activities.

• Manage office supplies, consumables, and inventory of furniture and equipment.

• Coordinate facility maintenance, utility services, waste management, cleaning services, and security operations.

• Monitor and manage allocation of office assets and IT equipment.

• Arrange travel logistics, accommodation, transportation, and related administrative support.

• Support visitor management and reception-related activities when required.

• Maintain proper documentation and filing of administrative records.

• Health, Safety & Employee Welfare

• Support Health, Safety, and Environment (HSE) initiatives within the factory.

• Maintain records of employee medical examinations, PPE issuance, safety drills, and health-related programmes.

• Coordinate employee health and welfare activities in collaboration with the HSE team.

• Ensure compliance with workplace safety policies and procedures.

Requirements

• Bachelor's Degree in Human Resource Management, Industrial Relations, Business Administration, Public Administration, Psychology, or a related Experience

• Minimum of 3-5 years experience in Human Resources and Administration within a manufacturing or factory environment.

• Hands-on experience managing expatriate and immigration-related processes.

• Experience in payroll administration and employee relations.

• Knowledge of factory operations and compliance requirements is an added advantage.

Professional Certifications Preferred certifications include:

• Associate Member, Chartered Institute of

• Personnel Management (CIPM)

• Professional in Human Resources

• International (PHRi)

• SHRM-CP or SHRM-SCP

• Relevant HSE certification (added

• advantage)

Knowledge, Skills & Competencies

• Strong knowledge of Nigerian Labour Laws and employment practices.

• Good understanding of Nigerian Immigration regulations and expatriate management.

• Knowledge of payroll administration and statutory remittances.

• Employee relations and conflict resolution skills.

• Strong organizational and record-keeping abilities.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite and HRIS systems.

• Ability to handle confidential information with discretion.

• Attention to detail and strong problem-solving skills.

• Ability to work effectively in a fast-paced manufacturing environment.